Submission of documents for CoP16
Any draft resolution, draft decision or other document, and any proposed amendment to Appendix I or II submitted for consideration at CoP16 must be communicated to the Secretariat by 4 October 2012.
Documents may be submitted by either:
1) the CITES Management Authority. If there are several, it must be submitted by the main one; or
2) the Ministry of Foreign Affairs.
In cases where two or more Parties are jointly submitting an amendment proposal or a working document, a signed letter of submission is required from each of the Parties concerned.
Documents and amendment proposals submitted by any other authority cannot be accepted.
The Secretariat will formally register documents as having been received for the meeting only when it receives an original signed letter with the documents, specifying what has been submitted, and sent by 4 October 2012 (for which the postmark serves as proof). Submissions by email or fax will be accepted only provisionally, and will be registered only when the original letter, sent by 4 October, is received by the Secretariat.
In addition, an electronic copy (preferably in MS Word) should be sent to firstname.lastname@example.org.
Documents and amendment proposals submitted without an original signed letter cannot be accepted.
(For further information, see Notification to the Parties No. 2012/009.)