Notification to the Parties

No. 1999/60 Geneva, 30 September 1999

CONCERNING:

Eleventh meeting of the Conference of the Parties

Registration and reservation forms

1. Registration

The Secretariat hereby transmits to the Parties one Registration form for the 11th meeting of the Conference of the Parties, which will be held at UNEP Headquarters (Gigiri) in Nairobi, Kenya from 10 to 20 April 2000. One Registration form per participant should be filled in and sent to the Secretariat as soon as possible. Parties that, for financial reasons, will be unable to send at least two delegates to the meeting are requested to inform the CITES Secretariat as soon as possible. The Secretariat is developing a data base for registration at the CITES Web site (http://www.cites.org) and participants who have access to the Internet are encouraged to register by this means.

2. Hotel reservations

Following competitive tendering, MKI Travel and Conference Management Inc. has been appointed the official travel agent for the Conference. Information on the hotel accommodation available in Nairobi and a Accommodation request form are attached. Any delegate who wishes to book accommodation through MKI Travel and Conference Management Inc. should fill in and mail or fax the attached form direct to MKI. For further information or to make a hotel reservation please consult MKI's Web site: http://www.mkitravel.com/conference/citescop11.

3. Meeting rooms reservations

Please find enclosed a Reservation of meeting rooms and equipment form for those delegations and organizations wishing to rent a meeting room at UNEP Headquarters (Gigiri). The Secretariat is developing a data base for reservation of meeting rooms and of space for exhibitions at the CITES Web site (http://www.cites.org) and participants who have access to the Internet are encouraged to make reservations by this means.

4. Transfers

Transfer between the Jomo Kenyatta airport and the town on arrival and departure days may be arrange for the price of USD 15 per person, each way. A desk will be set up at the airport to assist the participants who might wish to benefit from this arrangement.

5. Conference documentation

The Secretariat also informs Parties that the provisional Agenda and Working Programmes will be sent at the end of November 1999. The working documents for the Conference will be available at the CITES Web site (http://www.cites.org).

6. Exhibition space and equipment reservations

Information regarding space for exhibitions, audio visual equipment, assistance with Customs clearance of equipment and other items for use at the meeting, as well as information regarding visa requirements and tours before and after the meeting, will be sent shortly.

7. Participation of observers

A letter is being sent to all international organizations that have previously participated.

Parties are reminded that national organizations that wish to participate must be approved in advance by the Management Authority of the State in which they are located, in accordance with the provisions of Rule 2, paragraphs (2)(b) and (3) of the Rules of Procedure adopted at the 10th meeting of the Conference of the Parties.

Registration form
Please fill in this form and return it AS SOON AS POSSIBLE to the address above
(PLEASE TYPE OR USE BLOCK CAPITALS)

q Mr		q Mrs	q Miss
Family name
First name
Full address
City
Country
Telephone
Fax
Email
Representative of
Participation category	q Head of delegation q Delegation member q Observer country (Non-Party) q Observer UNO/Intergovernmental Organization q Observer NGO q Other (please specify below)
Working language (please select one only)	q English q Español q Français

 

COP 11

11^th Meeting of the Conference of the Parties

Nairobi, Kenya - 10 to 20 April 2000

Hotel Information and Accommodation Booking Form

Services Provided By

234 Laurier Ave. W., Ottawa, Ontario, Canada K1P 6K6
Telephone: (613) 237-9110 or 1 800 267-8676 (within North America)
Fax: (613) 233-7813 Email: citescop11@mkitravel.com
http://www.mkitravel.com/conference/citescop11

 

Accommodation Request Form (for Non-Sponsored Delegates)

CITES COP 11 Nairobi / Kenya 10 - 20 April, 2000

Please complete this Form and return by fax or mail to:

MKI Travel & Conference Management Inc. 234 Laurier Ave. W., Ottawa, Ontario, Canada K1P 6K6

or visit our website below and place your request via electronic booking form

http://www.mkitravel.com/conference/citescop11 E-Mail: citescop11@mkitravel.com

Telephone: (613) 237-9110 or 1 800 267 8676 (within North America) Fax: (613) 233-7813

o Dr

o Mr

o Mrs

o Miss

o Ms

Family Name:

First Name:

o Contracting Party Delegate

o Observer

Representing:	Email:
Address:	City:
Country:	Postal Code:
Tel:	Fax:
Room preference: o Smoking	o Non Smoking	Special Requests:
Arrival Date:	Departure Date:

(1) Safari Park Hotel o $108.00 Single Superior o $108.00 Twin Superior o $158.00 Business Suite o $158.00 Executive Suite (2) Windsor Golf & C.C. o $108.00 Single Deluxe o $108.00 Twin Deluxe o $168.00 Studio Suite o $216.00 2 Bedroom Cottage (3) Nairobi Serena o $118.00 Single Standard o $118.00 Twin Standard

(4) Intercontinental o $ 88.00 Single Standard / Superior o $108.00 Twin Standard / Superior o $118.00 Single Deluxe o $138.00 Twin Deluxe (5) Hilton o $ 88.00 Single Standard o $108.00 Twin Standard (6) Boulevard Hotel o $ 58.00 Single Standard o $ 68.00 Twin Standard (7) Panafric Hotel o $ 48.00 Single Standard o $ 58.00 Twin Standard

(8) Holiday Inn Mayfair Court o $ 78.00 Single Standard o $ 88.00 Twin Standard (9) Sheraton Four PointLandmark o $ 68.00 Single Standard o $ 78.00 Double Standard (10) Utalii Hotel o $ 94.00 Single Standard ** o $114.00 Twin Standard ** ** Special rate including daily breakfast buffet, service & taxes (25%) and daily transport to/from Gigiri. o $11

Room rates are quoted in USD and do not include hotel service charge of 10% or VAT of 15%
Your reservation will be confirmed only upon receipt of $200.00 deposit per room booking.

Cancellation Fees

Cancellations received prior to March 08, 2000 - deposit refundable, less $50.00 processing fee.

Cancellations received as of March 09, 2000 - USD200.00 per room

Method of Deposit Payment

o I (We) enclose an international money order, or bank draft for $USD .
o Please charge the following credit card:

o Mastercard	o Visa	o American Express	o Diners Card
Cardnumber:		Expiry Date:
Name on Credit Card:
I (we) have read and fully understand the reservation / cancellation policy, stated above.
Signature:		Date:

 

HOTEL	MKI CONFERENCE RATE ( Per night, per room in US$ )	DESCRIPTION & FEATURES
(1) Safari Park Hotel	Single Superior $108.00 Twin Superior $108.00 Business Suite (1 room) $158.00 Executive Suite (2 rooms) $158.00	ä å † Š ¿ SB BC "Out of Africa" style resort (7 years old), with excellent facilities - 6 restaurants, Japanese, Chinese, Indian, Italian, African, International (Asian Breakfast available) -outside city - 20 min. to Gigiri
(2) Windsor Golf & Country Club	Single Deluxe $108.00 Twin Deluxe $108.00 Studio Suite $168.00 2 Bedroom Cottage $216.00 (2 bedrooms + sitting / meeting room)	ä å † Š ¿ SB IM BC "Victorian" style resort (5 years old), overlooking 18-hole championship golf course. 2 Restaurants - Excellent facilities - outside city - 25 min. to Gigiri
(3) Nairobi Serena	Single Standard $118.00 Twin Standard $118.00	ä å † Š ¿ SB IM BC Overlooking Central Park and the city, 5 min. from city center - recently renovated, part of the "Leading Hotels of the World" - 25 min. to Gigiri
(4) Intercontinental	Single Standard / Superior $ 88.00 Twin Standard / Superior $108.00 Single Deluxe $118.00 Twin Deluxe $138.00	ä å † Š ¿ SB IM BC Overlooking Nairobi , 5 min. from city center - recent, complete renovation of all deluxe rooms and public areas, partial renovation of standard /superior rooms , excellent facilities - 25 min. to Gigiri
(5) Hilton	Single Standard $ 88.00 Twin Standard $108.00	ä å † Š ¿ SB IM BC City center, overlooking Uhuru Park - recent complete renovation - several casual Restaurants - 25 min. to Gigiri
(6) Boulevard Hotel	Single Standard $ 58.00 Twin Standard $ 68.00	ä å Š ¿ SB IM Charming, smaller hotel (European owned/managed) situated in a spacious tropical garden at the edge of the city - good facilities - 20 min. to Gigiri
(7) Panafric Hotel	Single Standard $ 48.00 Twin Standard $ 58.00	ä å Š ¿ SB IM Set in a natural garden, 10 min. from city center - Good overall facilities - Pleasant "Flame Tree" Brasserie & Bar, with terrace overlooking the city - 20 min. to Gigiri
(8) Holiday Inn Mayfair Court	Single Standard $ 78.00 Twin Standard $ 88.00	ä å † Š ¿ SB IM BC ICM Located in the suburb of Westlands, between the city and Gigiri in a lovely garden setting - excellent overall facilities -nice ambiance - Children under 18 free in parents room - wheelchair facilities - 15 min. to Gigiri
(9) Sheraton Four Point Landmark	Single Standard $ 68.00 Double Standard $ 78.00	ä å Š ¿ SB IM BC A comfortable , well equipped garden hotel in the heart of Westlands - close to shopping - recently renovated - nice Restaurant & Bar - Spanish TVchannel -15 min. to Gigiri
(10) Utalii Hotel	Single Standard $ 94.00 Twin Standard $114.00 ** Special rates including daily breakfast buffet, service & taxes (25%) and daily transport to/from Gigiri	ä å Š ¿ SB IM BC Located outside the city in a garden setting, the hotel is the practical training unit for the Kenya Hotel School-15 min. to Gigiri

ä - Restaurant(s)
å - Bar(s) / Lounge(s)
ICM - In-Room Coffee/Tea Maker
† - Fitness Center
Š - Swimming Pool
¿ - Cable/Satellite TV/ CNN
BC - Business Center
SB - Safety Deposit Boxes available
IM - In-Room Modem Connection

GENERAL INFORMATION

MKI Travel & Conference Management Inc. has been appointed by the CITES Secretariat to manage and facilitate the following Conference logistics:

• Hotel Accommodation in Nairobi
• Nairobi Airport Transfers
• Daily bus transportation between "Conference Hotels" and Gigiri Conference Center
• Travel for all Secretariat sponsored Delegates

A team from MKI visited Nairobi in August 1999, and selected the Hotels listed in this brochure as "Conference Hotels" for the CITES COP11. The selection was made based on a combination of price, location, facilities and security. All rates are quoted in US$ and are per room, not including 10% hotel service charge, 2% tourism levy or 13% VAT.

Please consult the "Accommodation Request Form" for booking conditions and visit the MKI web-site http://www.mkitravel.com/conference/citescop11 for further information, or to make your hotel reservation via secure, electronic booking form.

Attention Secretariat sponsored Delegates: Please do NOT complete and send the Accommodation Request Form, as

Accommodation will automatically be confirmed together with the travel arrangements.

Country Delegation Bookings only

• MKI will accept tentative reservations without deposits and individual names.
• Please contact MKI by e-mail or fax to reserve your block of rooms. These bookings will have to be finalized by the end of February 2000 and individual names of Delegation Members have to be advised by March 15, 2000.

Suites and Meeting Rooms

• Any Delegation or Organization requiring special suites or meeting rooms, please contact MKI for information. Meeting room rates are quite reasonable in most Nairobi Hotels.

Local Transportation and Tours

MKI has selected TOBS KENYA GOLF SAFARIS as the local ground operator. Tobs will be facilitating and coordinating the airport transfers, daily bus transfers to/from Gigiri and offer tours to Delegates through a dedicated web-site http://www.tobstours.com for bookings in advance (as of 15 October 99), and on-site at the "Conference Hotels". Please note, the weekend following the COP is Easter. It is strongly recommended to book any tours for that weekend well in advance.

A "CITES DELEGATES" courtesy desk will be set up at Nairobi Airport. Delegates will be able to have transfers to their hotels arranged immediately after arrival at a cost of US$15.00 per person. Please have this amount with you in cash. It is NOT recommended to take taxis.

Daily bus transfers (except for April 16) will operate between the "Conference Hotels" and Gigiri, starting Sunday, April 09. Delegates will be able to purchase a bus pass for US$75.00 for the duration of the Conference, or a daily pass for US$10.00. These passes, as well as the schedule, will be available at the "CITES" desks, set up in each of the "Conference Hotels".

Other Useful Information

• Nairobi is at an altitude of 1,660 metres, with a temperate, tropical climate year-round. Temperatures range from about 24 Celsius during the day-time to about 14 Celsius during the night. April is rainy season in Kenya, with possible heavy showers during afternoons and evenings.
• A valid passport is required to enter Kenya. Depending on your Nationality, you may also require a visa - please consult your travel agent or the nearest Kenyan Consulate.
• Please consult your travel agent and / or your medical adviser regarding inoculations and other health precautions, such as Malaria pills.
• Electrical power supply in Kenya is 220/240 volts and 50 cycles. Remember to bring the appropriate plugs, converters and connectors, especially for your computer equipment
• Tapwater is generally safe to drink in the main centers, such as Nairobi.

• "Safety" in Nairobi is possible by taking the proper precautions: Do not take a taxi, other then arranged by your hotel - Do not walk around the city after dark - Do not display jewelry and valuables - Go around in pairs or groups and when in doubt about something, be prudent!

Reservation of meeting rooms and equipment form

Please return this form by 31 January 2000 to the address above.
An individual costing will be forwarded to you as soon as possible.

I would like to book a meeting room and equipment as follows:

Date required	Number of participants	Seating	Equipment required	Lunches and teas

(PLEASE TYPE OR USE BLOCK CAPITALS)

Name:
Organization:
Address:
City:		Country:
Tel.:		Fax:		Email:
Date:		Signature:

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