Monitoring the Illegal Killing of Elephants (MIKE)

Establishing a Long Term System
for Monitoring the Illegal Killing of Elephants (MIKE)

Annex 5: Detailed budget breakdown

The following detailed cost analyses are attached:

 

5.1

Cost breakdown per survey year by heading

 

5.2

Population survey costs

 

5.3

Survey equipment

   

a)
b)

Costing of survey equipment - Africa
Costing of survey equipment - Asia

 

5.4

Costing for data collection and compilation

 

5.5

Costing of Technical Support and Data Processing Unit and Reporting

 

5.6

Costing of capacity building

 

5.7

Sub-regional cost breakdown

 

5.8

Costing of initial set-up costs

 

5.9

Estimated overall costs for Years 1-6

 

5.10

Example costing models

 

5.1 Cost breakdown per survey year by heading

Cost Headings

   

Annex

USD

Population surveys

       

survey costs

survey equipment

total

6.2

716,312

Africa

6.3a

314,693

   

Asia

6.3b

122,981

         

Data collection and compilation

 

6.4

713,909

         

Technical support and data unit and reporting

 

6.5

306,475

         

Capacity Building

   

6.6

179,228

         
     

Total

2,353,597

 

 

5.2 Population survey costs ( does not include equipment)

Scenario 3

 

65% sampling

60 total sites

 

 

East Africa - Site ID's

Method

Size sq.km

Transect Kms

Cost/km

Total

1

AT

709

374

12

4,494

3

DuC

125

10

30

313

4

AT

7,485

3,953

12

47,441

5

asmpn

3,000

1,585

12

19,015

9

AS

43,626

4,839

12

58,067

7

AT

3,366

1,778

12

21,334

10

AS

10,401

1,154

12

13,844

12

AT

2,800

1,479

12

17,747

           

Central Africa - Site ID's

         

1

AS

3,156

350

12

4,201

2

DuC

30,000

525

30

15,750

4

DuC

6,000

105

30

3,150

3

AS

15,125

1,678

12

20,132

5

DuC

1,322

23

30

694

7

AT

1,700

898

12

10,775

11

DuC

1,266

22

30

665

9

asmpn

3,000

1,585

12

19,015

8

TC

3,292

274

30

8,230

10

DuC

5,500

96

30

2,888

12

DuC

3,000

53

30

1,575

15

DuC

6,000

105

30

3,150

16

DuC

5,000

88

30

2,625

           

West Africa - Site ID's

         

2

DuC

2,755

48

30

1,446

7

DuC

8,119

142

30

4,262

9

DuC

1,038

18

30

545

10

AS

4,840

537

12

6,442

15

asmpn

3,000

1,585

12

19,015

16

DuC

27,000

473

30

14,175

17

AT

2,244

1,185

12

14,223

24

AT

16.5

9

12

105

26

DuC

1,391

735

12

8,816

6

AS

2,368

263

12

3,152

8

AS

19,337

2,145

12

25,738

13

DuC

1,123

20

30

590

14

asmpn

3,000

1,585

12

19,015

18

AT

518

274

12

3,283

21

AT

352

186

12

2,231

25

AS

8,447

937

12

11,243

 

Southern Africa - Site ID's

Method

Size sq.km

Transect Kms

Cost/km

Total

1

AS

15,219

1,688

12

20,257

2

AT

3,390

1,791

12

21,486

3

AT

2,870

1,516

12

18,191

7

AS

19,485

2,161

12

25,935

9

AS

30,000

3,328

12

39,931

11

AS

9,050

1,004

12

12,046

10

asmpn

3,000

1,585

12

19,015

15

AS

8000

887

12

10,648

           

South Asia - Site ID's

         

1

DuC

565

136

12

1,632

2

DuC

195

47

12

564

3

DuC

500

120

12

1,440

5

DiC

181

16

9

144

8

DiC

874

80

9

720

9

DiC

641

52

9

468

11

DiC

796

72

12

864

15

DiC

7,505

338

9

3,042

30

DiC

155

12

9

108

           

Southeast Asia - Site ID's

         

7

DiC

2,000

180

9

1,620

18

DuC

2,167

520

12

6,240

21

DuC

3,445

827

12

9,924

22

DuC

575

138

12

1,656

26

asmpn

3,500

840

12

10,080

28

DuC

2,600

624

12

7,488

           

Sub-total

 

358,134.5

49,073.3

 

622,880.4

Administrative overhead (15%)

       

93,432

Total

       

716,312

 

Notes

1. asmpn = assumed size of site area
2. AT = Aerial Total count, DiC = Direct Ground Count, DuC = Dung Count, AS = Aerial Sample count
3. Cost/km was derived from costing models for both aerial and ground counts. See 5.10
4. Transect Kms were derived from costing models for both aerial and ground counts. See 5.10

 

5.3a Costing of survey equipment - Africa

EQUIPMENT

Q/ Team

Teams

Cost/ Item

Per year

Total per year

Lifespan (yr)

6 Years Cost

Camera

1

29

833

24,167

4

36,250

Zoom lens 70mm - 200mm

1

29

500

14,500

4

21,750

Binoculars

1

45

100

4,500

4

6,750

Tape recorder

1

29

217

6,283

2

18,850

One pair parallel metal rods

1

29

33

967

1

5,800

Aerial calibration strip markers

1

29

33

957

1

5,742

GPS

1

45

1,200

54,000

2

162,000

StepSets 400 pedometer

1

16

1,200

19,200

2

57,600

Random number tables

1

45

10

450

1

2,700

Sighting poles

2

16

10

320

1

1,920

Matchetes and file

2

16

10

320

2

960

Surveyors chain/ Topofil

1

16

417

6,667

2

20,000

Backpacks

4

16

100

6,400

2

19,200

Peg markers

2

16

5

160

1

960

Calculators

1

45

40

1,800

2

5,400

Range finder

1

16

417

6,667

2

20,000

Starter tags and transect end tags

2

16

83

2,656

1

15,936

Dark clothing

8

16

80

10,240

0.5

122,880

Lightweight boots

8

16

60

7,680

0.5

92,160

Jerry cans

4

16

6

384

1

2,304

Tape measure

1

45

83

3,750

1

22,500

Hand held VHF radio

2

45

800

72,000

2

216,000

Tents

4

16

300

19,200

2

57,600

Day packs

4

16

10

640

2

1,920

Hip packs

4

16

10

640

2

1,920

Sleeping pads

4

16

10

640

2

1,920

Tarps

5

16

20

1,600

0.5

19,200

Personal compass

1

16

67

1,067

2

3,200

Sighting compass

1

16

200

3,200

2

9,600

Topofil line

1

16

100

1,600

0.5

19,200

Flagging tape

1

16

10

160

0.5

1,920

Pruning shears

1

16

10

160

2

480

Cooking pots

2

16

6

192

2

576

Cooking spoons

2

16

3

96

2

288

Plates

4

16

3

192

2

576

Cutlery

4

16

3

192

2

576

Sub-total

     

273,646

 

976,638

Administrative overhead (15%)

     

41,047

 

146,496

Total

     

314,693

 

1,123,134

Notes

1. Q/ Team indicates the number of items of a particular equipment required per survey team.
2. The number of teams is determined by the site survey type, 16 for forest sites and 29 for aerial surveys.
3. Equipment costs and lifespan was determined by supplier quotations, estimates and informed guesses.

 

5.3b Costing of survey equipment - Asia

EQUIPMENT

Q/ Team

Teams

Cost/ Item

Per Year

Total

Per Year

Lifespan

(Years)

6 Years

Cost

Camera

1

15

677

10,155

4

15,233

Zoom lens 70mm - 200mm

1

15

282

4,230

4

6,345

Film

1

15

190

2,850

4

4,275

Binoculars

4

15

279

16,740

4

25,110

Tape recorder

1

15

183

2,745

2

8,235

One pair parallel metal rods

1

15

33

500

1

3,000

GPS

1

15

340

5,100

2

15,300

StepSets 400 pedometer

1

15

70

1,050

2

3,150

Maps

1

15

63

945

2

2,835

Random number tables

1

15

15

225

1

1,350

Sighting poles

2

15

10

300

1

1,800

Matchetes and file

2

15

14

420

2

1,260

Surveyors chain/ Topofil

1

15

105

1,575

2

4,725

Backpacks

4

15

25

1,500

2

4,500

Peg markers

2

15

14

420

1

2,520

Calculators

1

15

35

525

2

1,575

Range finder

1

15

54

810

2

2,430

Starter tags and transect end tags

2

15

12

360

1

2,160

Dark clothing

8

15

41

4,920

0.5

59,040

Lightweight boots

8

15

35

4,200

0.5

50,400

Jerry cans

4

15

12

720

1

4,320

Tape measure

1

15

17

255

1

1,530

Hand held VHF radio

2

15

466

13,980

2

41,940

Tents/mosquito nets

4

15

284

17,040

2

51,120

Day packs

4

15

23

1,380

2

4,140

Hip packs

4

15

23

1,380

2

4,140

Sleeping pads

4

15

38

2,280

2

6,840

Tarps

5

15

32

2,400

0.5

28,800

Personal compass

1

15

92

1,380

2

4,140

Sighting compass

1

15

90

1,350

2

4,050

Topofil line

1

15

100

1,500

0.5

18,000

Flagging tape

1

15

61

915

0.5

10,980

Pruning shears

1

15

14

210

2

630

Field camp furniture

1

15

125

1,875

2

5,625

Cooking utensils

1

15

47

705

2

2,115

Sub-total

 

 

 

106,940

 

403,613

Administrative overhead (15%)

 

 

 

16,041

 

60,542

Total

 

 

 

122,981

 

464,154

Notes

1. Q/ Team indicates the number of items of a particular equipment required per survey team.
2. Equipment costs and lifespan was determined by supplier quotations, estimates and informed guesses.

 

5.4 Costing of data collection and compilation

CO ORDINATION

Q/ Team

Teams

Cost/ Item Per Year

Total

 

 

 

 

 

Sub-regional, National and Field

 

 

 

 

 

 

 

 

 

Africa

 

 

 

 

STAFFING

 

 

 

 

Sub-regional compilers

1

4

7,031

28,125

National compilers

1

15

7,031

105,465

Site data collection officers

1

45

3,750

168,750

Guard/ Cook

1

45

600

27,000

 

 

 

 

 

RECURRENT COSTS

 

 

 

-

Travel and meetings

1

4

18,750

75,000

Telephone, fax and e mail

1

4

2,250

9,000

Africa sub-total

 

 

 

413,340

 

 

 

 

 

Asia

 

 

 

 

STAFFING

 

 

 

 

Sub-regional compilers

1

2

14,000

28,000

National compilers

1

2

3,600

7,200

Site data collection officers

1

15

3,350

50,250

Guard/ Cook

1

15

600

9,000

 

 

 

 

 

RECURRENT COSTS

 

 

 

-

Travel and meetings

1

4

18,750

75,000

Telephone, fax and e mail

1

19

2,000

38,000

Asia sub-total

 

 

 

207,450

 

 

 

 

 

Sub-total

 

 

 

620,790

Administrative overhead (15%)

 

 

 

93,119

Total

 

 

 

713,909

 

Notes for Africa costings

1. The staffing costs were on best estimates adjusted for the current trends.
2. Sub regional compilers were taken at 25% of their time.
3. Data collection officers were taken at 50% of their time. Notes for Asia costings
1. The staffing costs based on average of estimates from each of the Range States
2. All staff estimated as full time positions.  

5.5 Costing of Technical Support and Data Processing Unit and Reporting

CO ORDINATION

Q/ Team

Teams

Cost/ Item

Total

 

 

 

Per Year

 

Central Support Unit

 

 

 

 

 

 

 

 

 

STAFFING

 

 

 

 

Head of unit

1

1

75,000

75,000

Information technologist

1

1

52,500

52,500

Secretarial support person

1

1

26,250

26,250

Statistical consultancy

1

1

20,000

20,000

 

 

 

 

 

RECURRENT COSTS

 

 

 

 

Travel and meetings

1

1

18,750

18,750

Nairobi telephone, fax and e mail

1

1

12,000

12,000

Reporting

1

1

50,000

50,000

Office rent

1

1

12,000

12,000

Sub-total

 

 

 

266,500

Administrative overhead (15%)

 

 

 

39,975

Total

 

 

 

306,475

 

 

 

 

 

Notes

1. Staffing costs represent cost of employment and were based on IUCN grade structures and adjusted for current trends.
2. Head of Unit likely to be expatriate with Phd qualifications, Grade 11
3. Information Technologist likely to be Grade 10
4. Secretarial support person required to be bilingual, Grade 5

 

 

5.6 Costing of capacity building

 

Africa

Asia

Number of sub-regional sessions

4

2

Participants per session

15

15

Estimated cost per session

14,500

14,500

Sub-regional sub-total

58,000

29,000

 

 

 

Number of national sessions

15

2

Participants per session

6

10

Estimated cost per session

4,050

4,050

National/site based sub-total

60,750

10,000

 

 

 

Total estimated costs

118,750

37,100

Administrative overhead (15%)

17,813

5,565

Sub-Total

136,563

42,665

TOTAL

 

179,228

 

1. Costs include

6 sub regional workshops per year employing a specialist consultant for upto a month 

 

US$

 

Fees

6000

 

Travel and accomodation

7000

 

Equipment

500

 

Communication

1000

 
 

14500

per workshop

 

20 national or site based workshops per year

Travel and accomodation

3000

 

Materials

50

 

Communications

1000

 
 

4050

per workshop

 

5.7 Sub regional cost breakdown (in a survey year)

 

 

 

AFRICA

 

ASIA

 

TOTAL

 

East

Central

West

South

South

Southeast

 

Population Surveys

 

 

 

 

 

 

 

Survey costs

209,592

106,775

154,423

192,634

10,329

42,559

716,313

Survey equipment

47,412

111,176

113,333

42,771

73,789

49,192

437,673

(apportioned directly as incurred)

 

 

 

 

 

 

 

Sub total

257,005

217,951

267,756

235,405

84,118

91,752

1,153,986

 

 

 

 

 

 

 

 

Data collection and compilation

95,188

154,680

190,376

95,188

107,086

71,391

713,909

(apportioned on basis of no. of sites)

 

 

 

 

 

 

 

Technical support and data processing unit and reporting

51,079

51,079

51,079

51,079

51,079

51,079

306,475

(apportioned equally)

 

 

 

 

 

 

 

Capacity building

23,897

38,833

47,794

23,897

26,884

17,923

179,228

(apportioned on basis of no. of sites)

 

 

 

 

 

 

 

Total

427,169

462,543

557,004

405,569

269,167

232,144

2,353,597

 

 

 

5.8 Costing of initial one-off set up costs (USD)

 

AFRICA

ASIA

Central Support Unit

 

 

Recruitment and passage of Technical Support and Data Processing Unit staff

115,217

 

Telephone equipment

3,500

 

Radio communication equipment

3,500

 

Acquisition of Nairobi office premises

833

 

Document imaging equipment

2,000

 

Preliminary administration expenses

1,000

 

Nairobi office furniture, fixtures and fittings

10,000

 

Stationery corporate identity and initial printing

2,000

 

Computers, software and printers

16,667

 

 

 

 

Sub regional, National and Field Offices

 

 

Computers and software for site co ordinators

125,000

45,000

Solar power supply units and backups for site co ordinators

90,000

30,000

Computers and printers for sub regional and national compilers

52,833

12,000

Solar power units and backups for sub regional and national compilers

38,000

8,000

Motorscooters for field survey teams

 

90,000

 

 

 

Sub-total

 

 

Administrative overhead (15%)

69,083

27,750

Continental Totals

529,633

212,750

 

 

 

GRAND TOTAL

 

742,383

Amounts were derived from supplier quotations, estimates and informed guesses

 

5.9 Estimated overall costs for Years 1- 6

 

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Total

Set up

 

 

 

 

 

 

 

Initial Set up costs

742,383

0

0

0

0

0

742,383

 

 

 

 

 

 

 

 

Survey Costs

 

 

 

 

 

 

 

Survey Equipment

437,674

57,524

366,409

366,409

459,557

60,400

1,747,972

Survey costs

716,312

 

789,735

 

870,682

 

2,376,729

 

 

 

 

 

 

 

 

Refit Costs

 

 

 

 

 

 

 

Computer Equipment

0

0

167,407

167,407

0

0

334,814

 

 

 

 

 

 

 

 

Capacity Building

 

 

 

 

 

 

 

Annual training

179,228

188,189

197,598

207,478

217,852

228,745

1,219,090

Recurrent Costs

 

 

 

 

 

 

 

Annual recurrent costs

1,020,384

1,071,403

1,124,973

1,181,221

1,240,283

1,302,297

6,940,560

 

 

 

 

 

 

 

 

Total

3,095,980

1,317,115

2,646,121

1,922,515

2,788,374

1,591,441

13,361,547

 

 

 

 

 

 

 

 

Six Year Total

 

 

 

 

 

 

13,361,547

Notes

1. Initial set up costs are as illustrated in 5.8 Costing of initial fixed one off, set up costs
2. Survey costs, see 5.2 Population survey costs, are done every 2 years and at an increased cumulative cost of 5% pa.
3. The cost of survey equipment, see 5.3 Costing of survey equipment, is based on lifespan.
4. Refit costs relate to the costs of replacing computer equipment and power sources in Years 3 and 4
5. Annual recurrent costs (data collection, compilation and central co-ordination) increases have been assumed at an average of 5% per annum

 

5.10 Example Costing Model

Example one

Aerial Sample

Workings

   

Take the Garamba site in Congo Kinshasa with a total area of

15,125

a

Given

Determine the sample size at 21% sample intensity

3,176

b

21% of 15,125

Determine the number of blocks at ideal 1,100sq.km per block

3

c

b divided by 1,110

Determine the flight distance per block at block size/ flight corridor

1,588

d

(c times 1,100) divided by 2

Add the flight distance between flight corridors per block

90

e

(square root of 1,100) times c

Therefore total flight distance is equal to

1,678

f

d plus e

Time in hours

17

g

f divided by 100km/ hr

Adjust for dead(transit) time

25

h

g times 1.5

Time in days

8

I

g divided by three

Determination of cost per kilometre

     

Cost of plane hire

6,291

j

250 US$ per hour times g

Cost of crew

11,743

k

1,400 US$ per day times I

Transport costs to and from base per day

839

l

100 US$ per day times i

Films and developing costs

336

m

20 US$ times survey hours g

SRF data analysis

839

n

time for analysis = flight days/2 , times 200 US$ per day

Total cost of survey

20,048

o

Sum j, k, l, m and n

Therefore cost per kilometre

12

 

l divided by f

Therefore cost per square kilometre

6

 

l divided by ( c times 1,110)

 

Example two

Aerial Total Counts

Workings

   

Take the Kruger National Park site in South Africa with a total area of

19,485

a

Given

Determine the number of blocks

18

b

a divided by 1,100sq.km

Determine the flight distance per block

9,743

c

(b times 1,100) divided by 2

Add the flight distance between corridors per block

549

d

( square root of 1,100) times b

Therefore total flight distance is equal to

10,292

e

c plud d

Time in hours

103

f

(e divided by 100km/hr) times 1.5 dead time

Adjust for dead(transit) time

154

g

f times 1.5

Time in days

51

h

g divided by 3

Determination of cost per kilometre

     

Cost of plane hire

38,594

I

250 US$ per hour times f

Cost of crew

72,041

j

1,400 US$ per day times g

Transport costs to and from base per day

5,146

k

100 US$ per day times h

Film and developing costs

2,058

l

20 US$ times survey hours f

SRF data analysis

5,146

m

time for analysis = flight days/2, times 200 US$ per day

Total cost of survey

122,985

n

Sum I, j, k, l, m and n

Therefore cost per kilometre

12

 

k divided by e

Therefore cost per square kilometre is equal to

6

 

k divided by ( 1,100 times b)

 

Example Three

Dung Counts

Workings

   

Take the Parc Nat. Tai site in Ivory Coast with a total area of

8,119

a

Given

Determine the sample size at 21% sample intensity

1,705

b

21% of a

Determine the length of transects at 1km for each 12sq.km

142

c

b divided by 12

Time in days at 5 kms a day

28

d

c divided by 5 kms a day

Reconnaissance/ preliminary survey

3

e

10% of total census time to determine dung transition

Determination of cost per kilometre

     

Cost of survey team

4,126

f

(US$44 (KWS)per day times 3adjustment factor) times (d plus e)

Transport costs to and from site per survey

100

g

US$ 100 per survey

Stationery and other related costs

99

h

US$ 33 per survey times a factor of 3

Therefore cost per kilometre

30

 

(Sum f, g and h) divided by c

Therefore cost per square kilometre

3

 

(Sum f, g and h) divided by b

 

Example Four

Total Ground Count

     

Take the Dzangha-Sangha site in CAR with a total area of

3,292

a

Given

Determine the total transect lengths

274

b

a divided by 12km.sq

Time in days

55

c

b divided by 5 kms a day

Reconnaissance/ preliminary survey

5

d

10% of total census time to determine dung transition

Determination of cost per kilometre

     

Cost of survey team

7,967

e

(US$44 (KWS) per day times a factor of 3) times (c plus d)

Transport cost to and from site per survey

100

f

US$ 100 per survey

Stationery and other related costs per survey

99

g

US$ 33 per survey times a factor of 3

Therefore cost per kilometre

30

 

(Sum e, f and g )divided by b

Therefore cost per square kilometre is equal to

2

 

(Sum e, f and g) divided by a

Annex 4: Selection of a representative sample of sites