Conf. 13.1
Financing and budgeting of the Secretariat
and of meetings of the Conference of the PartiesRECALLING that the financial amendment to the Convention, adopted in Bonn in 1979, entered into force on 13 April 1987;
RECALLING Resolution Conf. 12.1 adopted by the Conference of the Parties at its 12th meeting (Santiago, 2002);
HAVING NOTED the 2002-2003 actual expenditures presented by the Secretariat [document CoP13 Doc. 8.1 (Rev. 1)];
HAVING NOTED the revised estimates of expenditures for 2004 and 2005 presented by the Secretariat [document CoP13 Doc. 8.2 (Rev. 1)];
HAVING REVIEWED the 2006-2008 budget estimates submitted by the Secretariat [document CoP13 Doc. 8.3 (Rev. 1)];
RECOGNIZING the continuing need for administrative and financial arrangements between the Parties and the Executive Director of UNEP;
NOTING the considerable increase in the number of Parties to the Convention, the need for greater assistance to the Parties to achieve more effective implementation, the necessity to implement the increasing number of Decisions and Resolutions of the Conference of the Parties, and the resulting extra expenditure incurred by the Secretariat, which requires a higher level of voluntary contributions;
NOTING also the serious economic difficulties being experienced by certain Parties and STRESSING the need to allow for flexibility in application of the UN scale of assessment to the Parties concerned;
THE CONFERENCE OF THE PARTIES TO THE CONVENTION
ACCEPTS the report of expenditures for the biennium 2002-2003 and TAKES NOTE of the estimates of expenditure for the biennium 2004-2005;
APPROVES the 2006-2008 budget attached in Annex 2 including a new P-3 post of Information Network Officer, which will be funded 50 per cent from the CITES Trust Fund and 50 per cent from the 13 per cent Programme Support Costs on external funding;
DECIDES that the budget for the triennium 2006-2008 shall be covered by contributions from Parties, which shall be increased by three per cent as compared to contributions for the previous triennium;
REQUESTS the Secretary-General of the Convention to report to the Standing Committee at its 53rd meeting on cost-saving measures and the reallocation of staff time to different categories of service as a result of the reduced number of meetings and other savings decided for the triennium 2006-2008;
REQUESTS the Secretariat to maintain an operating cash reserve of USD 700,000 to ensure financial liquidity and AUTHORIZES the Secretariat to draw additional funds from the CITES Trust Fund balance at the end of each year, provided that it is not reduced below USD 700,000 at the commencement of each year;
APPROVES the Terms of Reference for the Administration of the Trust Fund, attached in Annex 1, for the financial period beginning on 1 January 2006 and ending on 31 December 2008;
AGREES that:
a) contributions to the Trust Fund shall be based on the United Nations scale of assessment, as amended from time to time, adjusted to take account of the fact that not all members of the United Nations are Parties to the Convention; b) any other basis of assessment of contributions shall not be used without the consent of all Parties present and voting at a meeting of the Conference of the Parties; c) any change in the basic scale of contributions which would increase the liability of a Party to contribute, or would impose a new such liability, shall not apply to that Party without its consent, and that any proposal to change the basic scale of contributions from that currently in use shall be considered by the Conference of the Parties only if notice of such proposal has been communicated by the Secretariat to all Parties at least 150 days before the meeting; and d) Parties should pay their contributions to the Trust Fund in accordance with the agreed scale and as in the Table attached in Annex 1 to this resolution; URGES Parties to make special contributions to support the Trust Fund above their assessed contributions as well as to externally funded projects;
REQUESTS all Parties to pay their contributions as far as possible during the year prior to the one to which they relate or, otherwise, promptly by the beginning of the calendar year to which the contributions apply;
APPEALS strongly to those Parties which, for legal or other reasons, have so far been unable to contribute to the Trust Fund to do so;
URGES all Parties that have not yet done so to deposit as soon as possible an instrument of acceptance of the amendments to the Convention adopted on 22 June 1979 and 30 April 1983;
INVITES States not Parties to the Convention, other governmental, intergovernmental and non-governmental organizations, and other sources to consider contributing to the Trust Fund;
INVITES all Parties to support, through their representatives in UNEP, UNDP and the World Bank, the requests of the Secretariat for additional funding of CITES projects by the Global Environment Facility;
DECIDES that the standard participation charge for all observer organizations other than the United Nations and its specialized agencies shall be set at a minimum of USD 600 (except as otherwise decided by the Secretariat as required) and URGES such organizations to make a greater contribution if possible at least to meet their effective costs of participation;
REQUESTS the Standing Committee to develop future budget containment strategies in the following areas:
a) collection of arrears through innovative strategies to help Parties pay their contributions and exploration of measures for dealing with non-payments of contributions, taking into account the measures used in related multilateral instruments; b) consideration of official bids from Governments for the relocation of the Secretariat to a lower cost location; and c) negotiation of reduction in the 13 per cent Programme Support costs with the Executive Director of UNEP; AGREES that:
a) all meetings of the Conference of the Parties and all regular meetings of the Standing Committee should be held in Geneva unless a candidate host country pays the difference in costs between its proposed venue and Geneva; b) all meetings of the Animals and Plants Committees should be held back-to-back and in the same place, and every other meeting should be convened in Geneva unless a candidate host country pays the difference in costs between its proposed venue and Geneva; and c) no more than two regular meetings of the Standing Committee and no more than two meetings each of the Animals and Plants Committees should be convened between meetings of the Conference of the Parties; DECIDES that the CITES Trust Fund should not be used to cover travel costs and per diem of the representatives of developed countries;
INSTRUCTS the Secretariat to make provisions, in proposals for externally-funded projects, for all the costs the Secretariat would incur, including staff costs, in the implementation of these projects;
APPROVES the Secretariat’s reports; and
DECIDES that:
a) in respect of the review of activities in any work unit, the Secretary-General shall have the authority to make staffing decisions as necessary to implement the priorities of the Parties within the overall budget and in accordance with the UN rules; and b) any work of the Secretariat deriving from a new resolution or decision shall be undertaken only if additional funds are approved or if existing work carried out under the Trust Fund is reprioritized at the time such a resolution or decision is adopted by the Conference of the Parties.
Annex 1
Terms of Reference for the Administration of the Trust Fund for the
Convention on International Trade in Endangered Species of Wild Fauna and Flora
1. The Trust Fund for the Convention on International Trade in Endangered Species of Wild Fauna and Flora (hereinafter referred to as the Trust Fund) shall be further continued for a period of three years (1 January 2006 to 31 December 2008) to provide financial support for the aims of the Convention. 2. Pursuant to the Financial Regulations and Rules of the United Nations, the Executive Director of the United Nations Environment Programme (UNEP), with the approval of the Governing Council of UNEP and the Secretary-General of the United Nations, shall continue the Trust Fund for the administration of the Convention. 3. The Trust Fund shall cover the financial period of three calendar years which begins on 1 January 2006 and ends on 31 December 2008. 4. The appropriations of the Trust Fund shall be financed from: a) the contributions made by the Parties by reference to the attached Table, including contributions from any new Parties which are to be added to the Table; b) contributions from States not Parties to the Convention, other governmental, intergovernmental and non-governmental organizations and other sources; and c) any uncommitted appropriations from any of the financial periods prior to 1 January 2006. 5. The budget estimates covering the income and expenditure for each of the calendar years constituting the financial period to which they relate, prepared in US dollars, shall be submitted for approval at the regular meeting of the Conference of the Parties to the Convention. 6. The estimates for each of the calendar years covered by a financial period shall provide a breakdown across categories of service and activities and shall be accompanied by such information as may be required by, or on behalf of, the contributors and such further information as the Executive Director of UNEP may deem useful and advisable. 7. The proposed budget, including all the necessary information, shall be dispatched by the Secretariat to all Parties at least 150 days before the date fixed for the opening of the regular meeting of the Conference of the Parties. 8. The budget shall be adopted by a three-quarters majority of the Parties present and voting at the regular meeting. 9. In the event that the Executive Director of UNEP expects that there might be a shortfall in resources, over the year as a whole, he shall consult with the Secretary-General of the Convention, who shall seek the advice of the Standing Committee as to its priorities for expenditure. 10. The Secretary-General of the Convention is authorized, to the extent consistent with the Financial Regulations and Rules of the United Nations, to make transfers from one category of service to another up to a maximum of 20 per cent over and above the annual amount foreseen in the budget under any category of service, provided that such action does not negatively affect any high-priority items. When any such transfers are made, these shall be reported to the Standing Committee at its following meeting. Any budget adjustments over and above the 20 per cent flexibility mentioned above may be made only after they have been agreed by the Standing Committee. However, the total budget approved by the Parties for that financial period shall not be exceeded unless this is specifically sanctioned in writing by the Standing Committee. 11. Commitments against the resources of the Trust Fund may be made only if they are covered by the necessary income of the Convention. 12. All contributions shall be paid in any convertible currency. The amount of any payment, however, shall be at least equal to the amount payable in US dollars on the day the contribution is made. Contributions from States that become Parties after the beginning of the financial period should be made on a pro-rata basis for the balance of the financial period. 13. At the end of each calendar year of a financial period, the Executive Director of UNEP shall submit to the Parties the accounts for the year. He shall also submit, as soon as practicable, the audited accounts for the financial period. 14. The Secretary-General of the Convention shall provide the Standing Committee with an activity-based estimate of proposed expenditure over the coming calendar year simultaneously with, or as soon as possible after, distribution of the accounts and reports referred to in the preceding paragraph. The Secretary-General of the Convention shall provide the Standing Committee at the end of each calendar year with an activity-based financial report for the year. 15. The general procedures governing the operations of the Fund of UNEP and the Financial Regulations and Rules of the United Nations shall govern the financial operations of the Trust Fund for the Convention. 16. These Terms of Reference shall be effective for the financial period of 1 January 2006 to 31 December 2008 subject to amendments at the 14th meeting of the Conference of the Parties.
Trust Fund for the Convention on International Trade
in Endangered Species of Wild Fauna and FloraSCALE OF CONTRIBUTIONS
in US dollars (USD)
Party UN scale
for 2006CITES adjusted
scale2006-2008
contributionsAnnual
contribution% % USD USD Afghanistan 0.00200 0.00200 293 98 Albania 0.00500 0.00501 244 Algeria 0.07600 0.07618 3,709 Antigua and Barbuda 0.00300 0.00301 146 Argentina 0.95600 0.95827 46,656 Australia 1.59200 1.59578 77,696 Austria 0.85900 0.86104 41,923 Azerbaijan 0.00500 0.00501 244 Bahamas 0.01300 0.01303 634 Bangladesh 0.01000 0.01002 488 Barbados 0.01000 0.01002 488 Belarus 0.01800 0.01804 878 Belgium 1.06900 1.07154 52,171 Belize 0.00100 0.00100 49 Benin 0.00200 0.00200 98 Bhutan 0.00100 0.00100 49 Bolivia 0.00900 0.00902 439 Botswana 0.01200 0.01203 586 Brazil 1.52300 1.52662 74,328 Brunei Darussalam 0.03400 0.03408 1,659 Bulgaria 0.01700 0.01704 830 Burkina Faso 0.00200 0.00200 98 Burundi 0.00100 0.00100 49 Cambodia 0.00200 0.00200 98 Cameroon 0.00800 0.00802 390 Canada 2.81300 2.81969 137,285 Central African Republic 0.00100 0.00100 49 Chad 0.00100 0.00100 49 Chile 0.22300 0.22353 10,883 China 2.05300 2.05788 100,194 Colombia 0.15500 0.15537 7,565 Comoros 0.00100 0.00100 49 Congo 0.00100 0.00100 49 Costa Rica 0.03000 0.03007 1,464 Côte d'Ivoire 0.01000 0.01002 488 Croatia 0.03700 0.03709 1,806 Cuba 0.04300 0.04310 2,099 Cyprus 0.03900 0.03909 1,903 Czech Republic 0.18300 0.18344 8,931 Democratic Republic of the Congo 0.00300 0.00301 146 Denmark 0.71800 0.71971 35,041 Djibouti 0.00100 0.00100 49 Dominica 0.00100 0.00100 49 Dominican Republic 0.03500 0.03508 1,708 Ecuador 0.01900 0.01905 927 Egypt 0.12000 0.12029 5,856 El Salvador 0.02200 0.02205 1,074 Equatorial Guinea 0.00200 0.00200 98 Eritrea 0.00100 0.00100 49 Estonia 0.01200 0.01203 586 Ethiopia 0.00400 0.00401 195 Fiji 0.00400 0.00401 195 Finland 0.53300 0.53427 26,012 France 6.03000 6.04434 294,287 Gabon 0.00900 0.00902 439 Gambia 0.00100 0.00100 49 Georgia 0.00300 0.00301 146 Germany 8.66200 8.68259 422,739 Ghana 0.00400 0.00401 195 Greece 0.53000 0.53126 25,866 Grenada 0.00100 0.00100 49 Guatemala 0.03000 0.03007 1,464 Guinea 0.00300 0.00301 146 Guinea-Bissau 0.00100 0.00100 49 Guyana 0.00100 0.00100 49 Honduras 0.00500 0.00501 244 Hungary 0.12600 0.12630 6,149 Iceland 0.03400 0.03408 1,659 India 0.42100 0.42200 20,546 Indonesia 0.14200 0.14234 6,930 Iran (Islamic Republic of) 0.15700 0.15737 7,662 Ireland 0.35000 0.35083 17,081 Israel 0.46700 0.46811 22,791 Italy 4.88500 4.89661 238,407 Jamaica 0.00800 0.00802 390 Japan 19.46800 19.51428 950,113 Jordan 0.01100 0.01103 537 Kazakhstan 0.02500 0.02506 1,220 Kenya 0.00900 0.00902 439 Kuwait 0.16200 0.16239 7,906 Lao People's Democratic Republic 0.00100 0.00100 49 Latvia 0.01500 0.01504 732 Lesotho 0.00100 0.00100 49 Liberia 0.00100 0.00100 49 Libyan Arab Jamahiriya 0.13200 0.13231 6,442 Liechtenstein 0.00500 0.00501 244 Lithuania 0.02400 0.02406 1,171 Luxembourg 0.07700 0.07718 3,758 Madagascar 0.00300 0.00301 146 Malawi 0.00100 0.00100 49 Malaysia 0.20300 0.20348 9,907 Mali 0.00200 0.00200 98 Malta 0.01400 0.01403 683 Mauritania 0.00100 0.00100 49 Mauritius 0.01100 0.01103 537 Mexico 1.88300 1.88748 91,898 Monaco 0.00300 0.00301 146 Mongolia 0.00100 0.00100 49 Morocco 0.04700 0.04711 2,294 Mozambique 0.00100 0.00100 49 Myanmar 0.01000 0.01002 488 Namibia 0.00600 0.00601 293 Nepal 0.00400 0.00401 195 Netherlands 1.69000 1.69402 82,479 New Zealand 0.22100 0.22153 10,786 Nicaragua 0.00100 0.00100 49 Niger 0.00100 0.00100 49 Nigeria 0.04200 0.04210 2,050 Norway 0.67900 0.68061 33,138 Pakistan 0.05500 0.05513 2,684 Palau 0.00100 0.00100 49 Panama 0.01900 0.01905 927 Papua New Guinea 0.00300 0.00301 146 Paraguay 0.01200 0.01203 586 Peru 0.09200 0.09222 4,490 Philippines 0.09500 0.09523 4,636 Poland 0.46100 0.46210 22,499 Portugal 0.47000 0.47112 22,938 Qatar 0.06400 0.06415 3,123 Republic of Korea 1.79600 1.80027 87,652 Republic of Moldova 0.00100 0.00100 49 Romania 0.06000 0.06014 2,928 Russian Federation 1.10000 1.10262 53,684 Rwanda 0.00100 0.00100 49 Saint Kitts and Nevis 0.00100 0.00100 49 Saint Lucia 0.00200 0.00200 98 Saint Vincent and the Grenadines 0.00100 0.00100 49 Sao Tome and Principe 0.00100 0.00100 49 Saudi Arabia 0.71300 0.71470 34,797 Senegal 0.00500 0.00501 244 Serbia and Montenegro 0.01900 0.01905 927 Seychelles 0.00200 0.00200 98 Sierra Leone 0.00100 0.00100 49 Singapore 0.38800 0.38892 18,936 Slovakia 0.05100 0.05112 2,489 Slovenia 0.08200 0.08219 4,002 Somalia 0.00100 0.00100 49 South Africa 0.29200 0.29269 14,251 Spain 2.52000 2.52599 122,986 Sri Lanka 0.01700 0.01704 830 Sudan 0.00800 0.00802 390 Suriname 0.00100 0.00100 49 Swaziland 0.00200 0.00200 98 Sweden 0.99800 1.00037 48,706 Switzerland 1.19700 1.19985 58,418 Syrian Arab Republic 0.03800 0.03809 1,855 Thailand 0.20900 0.20950 10,200 The former Yugoslav Republic of Macedonia 0.00600 0.00601 293 Togo 0.00100 0.00100 49 Trinidad and Tobago 0.02200 0.02205 1,074 Tunisia 0.03200 0.03208 1,562 Turkey 0.37200 0.37288 18,155 Uganda 0.00600 0.00601 293 Ukraine 0.03900 0.03909 1,903 United Arab Emirates 0.23500 0.23556 11,469 United Kingdom of Great Britain and Northern Ireland 6.12700 6.14157 299,021 United Republic of Tanzania 0.00600 0.00601 293 United States of America 22.00000 22.00000 1,071,138 Uruguay 0.04800 0.04811 2,343 Uzbekistan 0.01400 0.01403 683 Vanuatu 0.00100 0.00100 49 Venezuela 0.17100 0.17141 8,345 Viet Nam 0.02100 0.02105 1,025 Yemen 0.00600 0.00601 293 Zambia 0.00200 0.00200 98 Zimbabwe 0.00700 0.00702 342 Total 99.81500 100.00000 4,868,809
Annex 2
Programme requirements from the
Trust Fund for the Convention on International Trade
in Endangered Species of Wild Fauna and FloraFOR THE TRIENNIUM 2006-2008
by category of service
in US dollars (USD)
Category of service Capacity building 562,522 570,850 579,345 1,712,717 Cross-cutting support programmes 432,499 407,014 448,120 1,287,633 Documentation and meetings 1,285,786 1,635,100 1,278,139 4,199,025 Executive direction and management 216,738 153,871 223,948 594,557 Implementation assistance 341,161 337,107 349,572 1,027,840 Legislation, enforcement and compliance 497,522 572,286 514,345 1,584,152 Outreach 307,607 312,961 318,422 938,989 Scientific support 478,561 615,596 486,972 1,581,130 Programme requirements 4,122,396 4,604,786 4,198,862 12,926,044 Programme Support Costs (13%) 535,911 598,622 545,852 1,680,386 TOTAL PROGRAMME REQUIREMENTS 4,658,307 5,203,408 4,744,714 14,606,429 _____________________
* CoP year
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